Proof of Entitlement

When using the RNPS Log to keep DVLA compliant records, enter data on the customers right to the registration on the Proof of Entitlement tab. So your records are correct, ensure you fill out any yellow fields with the relevant data.

This knowledge base article provides a simple guide on how to keeps proper RNPS records, in easy to follow steps.

Proof of Entitlement – RNPS Log

RNPS Proof of Entitlement screen
The second tab is where you select the type of document a customer used to prove entitlement. And enter a serial number of it as proof. You can save a record at any time, using the records menu.

Select Proof Used

RNPS Accepted document types
On the left are the types of documents acceptable as proof. Usually your customer will present one of these, as proof they can use the registration number.

Acceptable Documents:

  • Vehicle registration certificate – V5C or V5CNI
  • Keeper supplement of the registration certificate – V5C/2 or V5C/2NI
  • Certificate of entitlement – V750
  • Retention document – V778
  • Vehicle licence renewal form – V11
  • Temporary registration certificate – V379
  • Authorization certificate with an official stamp – V948

Select document type used
So to continue building the record, select the type used from the list. Next, click the left arrow to move it to the yellow box. As long as documents are place here, they are included in the record. In case of a mistake, simply select an item and press the right arrow to remove it.

Enter Document Number

RNPS Proof serial number
Next you need to enter a serial or reference number off the document chosen as proof. In essence showing your due diligence as a supplier. So take the number from the document and enter it into the yellow box.

The number taken will depend on the document used. Below is a sample V5C with the reference number highlighted.

Sample V5c with reference number